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Corporate Boardroom Tech Challenge - CIOstraightalk

Are Chairpersons Preparing their Boards for Technology Readiness

The shocking truth about the lack of technology awareness on many corporate Boards in top British firms is exposed!

Executive directors are usually selected for their leadership qualities; they often have experience with general management or leadership experience rather than narrow expertise or technical acumen. So the big question is why should knowledge of IT be an exception?

“Scouting the net to see what topics I could find on the subject of bringing the CIO to the Board table I came across an interesting article from Jean-Louis Bravard, Chairman for DotLondon.” States Craig Ashmole, Founding Partner of London-based CCServe Consulting. “I could not agree more with some of the findings from Jean-Louis so Non-Executive Board members should be actively targeting sound Technology experts.”

A few months ago Jean-Louis decided to look into the professional experience of non-executive directors at the major banks listed in Britain. Like almost every other major industry today, banking relies on hugely complex, enormously expensive technology.

Jean-Louis goes on to say; So I was curious as to whether the individuals charged with corporate governance would have any more than a layman’s knowledge of IT. I discovered that only one bank had a board member with some direct experience in technology and in that case it was as a sales executive.

I’m afraid this is typical not just in banking but across most major industries. Technology is the most important agent of change today; hardly any industry is immune to both its value-creating and disruptive potential. Yet I perceive a large gap between the direct experience of non-executive directors and the experience required to challenge and support chairmen and CEOs in their quest to bring the best technology to their business.

The truth is that many industries today employ outdated technology. Consumer banking is one — layers of technology have been implemented since the 1960s and almost nothing has been taken out. A total overhaul is required. There are countless other examples. Fax machines remain the preferred way to share health care data in most countries despite the fact that the cloud could theoretically allow clinicians to instantaneously share medical records. Chalk remains the technological tool of choice in most education settings. Utilities have only recently begun to add sensors throughout the electric grid and add smart meters in homes and business.

The main reason for this lag is that the project horizon of most IT overhauls goes beyond executive tenures. The cost of overhauls can run into the billions of dollars, the risk of overruns and even failure is high, and that means that many executives kick technology refreshes into the tall grass. Of course, this leaves too many companies vulnerable to technology-fuelled disruption. Few expected Apple to disrupt the music industry (with the iPod and iTunes), communication (with the iPhone) and now potentially consumer banking with ApplePay. Amazon dramatically impacted not just book shops but shopping; Google is now a verb. Who would argue against a future in which disruptive services continue to impact everything from healthcare to retail to personal finances?

Only a multi-year, board-level sponsored effort can ensure a responsible IT overhaul. But without IT expertise at the director level, how can a board truly make an educated decision and, more importantly, follow it through until the end of the project, adapting the design of the overhaul over the course of years to take advantage of rapidly changing technology and consumer behaviour?

The Remedy

Craig Ashmole goes on to suggest, “We need to ensure that corporate governance includes sufficient oversight of technology, and companies should be following basic principles” such as:

  • Hire a technology expert to your board. That is probably the most difficult task and it is very industry dependent. Give priority to individuals with experience scars, both success and failures and who continue to be involved with technology. This means look ‘Outside the Box”, be receptive to new talent, perhaps those new to NED or Board roles. Technology moves too fast for “stale” talent, however well-informed innovation leaders should be sort who can rapidly educate the board. Be prepared to rotate this role every few years.
  • Don’t rely entirely on Big-5 advisers. Many boards rely on technical advisers and Big-5 consultants to assess their firm’s technology needs. Too often the corporate advice these advisers offer is generic. It’s often focused on the competitive environment — used to reassure management that it is not falling behind rivals. This leads to the predominance of the lowest common denominator.
  • Ask tough questions about technology spending. Using Moore’s Law, zero-based budgeting would call for technology spending to fall each year by about 30%; in most companies spending goes up by at least 5% annually. Part of the reason is that CIOs are not rewarded for taking out old code and old hardware; instead they “layer” old technology on top of ancient technology, bad on top of worse.
  • Understand the cyber threat. Unfortunately, new technology opens up vulnerabilities even as it creates value. Total security is not possible, but understanding the risk-benefit trade-off is essential. A recent survey by the Ponemon Institute, sponsored by Raytheon, found that 80% of boards do not even receive briefings on their company’s cyber security strategy.

Poor corporate governance remains a problem at many companies and is a complicated challenge that goes beyond a shortage of technology expertise. But this scarcity of technology experts is one of the easiest problems to fix.

The Board Chairperson Challenge

The Board Chair should test their company’s preparedness to handle technological change by mapping current and future challenges to their current non-executive directors’ pool. They will almost surely discover there is a gap between their team and their corporate needs; using the suggestions above should help the board bridge the gap.

Having spent a majority of my career working with and supporting the Corporate CIO Function, I now seek to provide a forum whereby CIOs or IT Directors can learn from the experience of others to address burning Change or Transformation challenges.

Craig Ashmole

Founding Director CCServe